1. What is the Gila River State Shared Revenue Program, Cities, Towns and Counties Distribution Fund?Proposition 202 passed by voters in November 2002 allowed for new gaming compacts between the State of Arizona and Arizona tribes. An important provision of Proposition 202 was the sharing of gaming revenues with the State. A portion of this state shared revenue (12%) can be retained by an Indian tribe and distributed to cities, towns and counties for government services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development. The Gila River Indian Community decided to exercise this option and developed their State Shared Revenue Program.
2. What types of projects can be funded from the Gila River State Shared Revenue Program?
The law states that the monies are to be for "government services that benefit the general public, including public safety, mitigation of the impacts of gaming, or promotion of commerce and economic development." Recognizing that this statutory listing of government services is suggestive rather than inclusive, the Gila River Indian Community developed an expanded list of "priority areas" for which funding will be concentrated. These are: Public Safety, Transportation, Health Care Services, Economic Development, and Education. In addition to these priority areas, the Community reserves the right to utilize its discretion in funding special programs and projects not included in the above listing.
3. Can private organizations apply for grants from the State Shared Revenue Program?
Arizona law states that a Tribe can make twelve percent (12%) of its total annual contribution to the state in "Distributions to cities, towns or counties..." A private organization can apply for a grant however the application must be made through an eligible city, town or county and be accompanied by a resolution from the appropriate governing body. In addition only applications received by a city, town or county will be considered as official submissions. Applications received by individual organizations will be considered drafts.
If awarded, a check will be issued directly to the sponsoring city, town or county who will in turn administer funds to the applicant in order to carry out the proposed project.
4. Are administrative fees or "indirect costs" an allowable budget item for Gila River Indian Community grants?
The Gila River Indian Community does not allow for administrative or indirect costs for a sponsoring city, town or county, nor for a non-governmental agency who is seeking funding through an eligible city, town or county. Grant funds may be requested specifically for direct costs that pertain to the objectives of the proposed program, project, function or activity.
5. Is there a specific format in which grant applications must be made?
Applications shall be made in the form of a written proposal in the format specified by the Office of Special Funding. This format can be downloaded from our website by clicking on the "how to file" link or by contacting the Gila River Office of Special Funding at (520) 562-9698. The supporting city, town, or county resolution is a vital part of the application therefore no application will be forwarded to the review team without this attachment.
It is suggested that applicants periodically review the posted application format as updates may be made as the program continues to mature.
6. Where do grant applications need to be submitted?
In order to avoid lost or misplaced applications, please mail proposals directly to the Gila River Office of Special Funding, P.O. Box 2172, Sacaton, AZ 85147.
7. Is there a deadline for submitting applications?
There is no deadline for submission of applications. Applications are accepted on an ongoing basis by the Gila River Office of Special Funding however, the OSF may establish deadlines for applications that will be forwarded through the review process prior to the date of the initial review. For instance, if a review is scheduled in the month of May all proposals received by an April deadline will be considered. Those received after the deadline will be held for the next review.
Applications are date stamped upon receipt.
8. Is there a limit on the amount one can apply for?
There are no set funding limits for grants. However, the annual amount available is dependent on overall casino revenues and can vary from year to year. Multi-year grant requests are acceptable and allow the Community to award grants to a greater number of municipalities.
9. How often are grant awards made?
Deposits into the fund are made quarterly on a sliding scale based on the amount of the tribe's overall state-shared revenues. Initially the Community intended to review applications on a quarterly basis, however history has shown that first quarter revenues are usually not adequate for funding many of the project proposals we receive. The Review Team will consider applications 2 to 3 times following the second quarter of each fiscal year (October 1 - September 30). All funds must be awarded by October 25 of each year.
10. What is the approval process and how long does it take?
The Gila River Office of Special Funding receives and date stamps all grant applications. Several times a year, an appointed State Shared Revenue Review Team reviews applications and makes recommendations to the Gila River Community Council's Government and Management Standing Committee. Following consideration by the Committee, applications are forwarded to the Community Council for final approval. The actual approval process may take up to one month following consideration by the Review Team.
However applications received early in the fiscal year will be held until the Review Team meets. In addition, applications not immediately recommended for approval may be held for the next review when additional funds are available. In this case the applicant will be notified in writing. All applications will be reviewed in the order that they are received.
11. Does the grant application need a cover letter?
A cover letter is optional and not a requirement of the grant application. However, please do include the completed cover sheet, with the Mayor or Chairman of the Board of Supervisors signature, specified in the application format.
12. How often can an entity apply for grants from the Gila River State Shared Revenue Program?
There is no set limitation on how often an entity can apply for funds. Applications are considered based on the overall benefit to the general public, adherence to the guidelines and available funding.
13. Do other Indian tribes have similar State Shared Revenue Programs?
By law all Arizona gaming tribes must contribute to the State including distributions to cities, towns and counties. Tribes can do this in either or both of two ways: 1) Distribute directly to cities, towns or counties for government services that benefit the general public or 2) Deposit directly to the State's Commerce and Economic Development Commission Local Communities Fund. This is at the discretion of each individual tribe. For more information on how each tribe makes these contributions please contact the tribes directly.
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